The goal of occupational safety and health programs is to create a safe and healthy work environment for employees and visitors. Health and safety inspections are conducted to identify issues that, if left unattended, could develop into major safety incidents. Early problem detection is crucial in preventing potential major health and safety issues. But what happens when you are performing inspections on a number of different assets? How do you handle this in your CMMS? You create a scheduled maintenance for each asset but this is time consuming and not an efficient use of the software. Alternatively, create one scheduled maintenance action with all designated assets using a multi asset work order.
Multi Asset Work Orders
The Multi-Asset Work Order or “Rounds” feature provides the ability to add multiple assets and tasks to a single work order without the need to create a work order hierarchy. This means the user gets one work order every time the PM triggers.
Whether technicians are preforming a routine health and safety inspection, or more complex checks, the Multi-Asset Work Order is designed to allow users to quickly log their tasks against multiple assets or facilities as they go. By mapping out and organizing tasks in the most efficient order or route, the maintenance manager can reduce the time needed to complete and log all the activities on any given inspection or maintenance round thereby increasing worker productivity.
Steps to Create a Fire Inspection Round
1. Create a Scheduled Maintenance Task group that includes all the steps for one fire prevention item. By our very nature, humans tend to forget things. Checklists act as an informational aid to help counteract the limits in human memory and attention.
In Maintenance Assistant CMMS, standardized checklists, procedures or task groups, help reduce errors by ensuring consistency and completeness in carrying out a task.
2. Create a Scheduled Maintenance action for first fire protection item on the route.
3. Pull in the task group by adding it to the task list tab
4. Add additional fire protection assets to the list. When doing so, select “add another asset” in the top left of the PM record.
5. Copy the tasks from the first asset when adding the second asset:
6. Repeat as necessary for as many fire safety assets you have in your facility.
7. Activate when complete. You now have 1 PM with multiple assets that will trigger safety inspection work orders as per the schedule.
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