Companies who recognize the value of a cost-effective approach to maintenance usually start with a maintenance strategy that involves inputting maintenance management data into a homemade maintenance spreadsheet. A maintenance spreadsheet lets you log work orders, document upcoming maintenance cycles and use filters to manipulate the data and produce nice lists of work completed, however, maintenance managers and technicians must rely on other systems like email, phone, pagers, documents, calendars, offline trackers, schematics, manuals, or even post-it notes. While adding more value than a paper-based solution, this approach has obvious limitations.
On the other hand, Computerized Maintenance Management Systems (CMMS), sometimes called preventive maintenance software, enables the facility manager, subordinates and customers to track the status of maintenance work on their assets and the associated costs of that work in one comprehensive system and not in a disconnected maintenance spreadsheet. You can digitize and streamline your maintenance operations by consolidating personnel, documents, assets, data, work logs and inventory in one location. Feeding all maintenance information directly into a CMMS solution facilitates the automatic manipulation of data to enable operational, technical, and economical analysis such as repair versus replace. It also generates graphical reporting to provide evidence of effective maintenance.